Privacy Policy

How we use your personal information – King’s College Boat Club

This statement explains how King’s College Boat Club (“we”, “us” and “our”) handles and uses the personal information we collect about our members, and members of our mailing lists for processes relating to our operations and activities.

When changes are made to this statement, we will publish the changes on our website, and notify you by email.

The controller for your personal information is the King’s College Boat Club. The person responsible for data protection within our society is the Computer Officer who can be contacted using the email address specified on the KCBC website (http://www.kingsboatclub.com/current-committee/).

How we use your personal information

We collect and process your personal information for a number of purposes, including:
• Maintaining your personal details (email address), including ensuring effective communications with you.
• Keeping financial records (e.g. payment of subs, bumps dinners etc.).
• Maintaining a formal record of your activities with us.
• Undertaking research into our activities.
• Managing complaints made to us.
• Managing society alumni relations and fundraising.

Our normal legal basis for processing your personal information is your consent, which you gave at the point you become a member of the society and which you can withdraw at any time, including by resigning your membership.

We keep your personal information for as long as we need it, and usually for a brief period of time after your membership ceases.

How we share your personal information

• Personal information is not shared outside of the society and its members.

We may also be subject to a legal requirement (with or without your consent) to share your personal information with the University or a government agency (such as the police or security services or other statutory authorities with investigatory powers) under special circumstances (e.g. relating to tax, crime or health and safety). Where feasible and appropriate, we will notify you of our intention to share such information in advance.

Your rights

You have the right to access the personal information that we hold about you. You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or communications, or to receive an electronic copy of the personal information you provided to us. Please note that all of these rights are qualified in various ways.

If you have questions or concerns about how your personal information is used, please contact us using the above details.

If you remain unhappy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/).

Last updated: 25th May 2018